The Department of Forestry, Fisheries and the Environment is offering entry-level positions for a Records Clerk within its Facilities & Administration Services. This role is ideal for individuals seeking to gain experience in government administration and document management. The department is looking for motivated candidates to manage incoming and outgoing mail, maintain filing systems, and ensure the proper handling of important documents.
Responsibilities of a Records Clerk
As a Records Clerk, your primary duties will revolve around the efficient administration of files and mail. You will be responsible for opening new files for employees and closing them when an employee leaves the department through transfer, resignation, or passing. A key part of the job involves updating control sheets and organizing documents in numerical order to maintain an organized system.
You will also manage the incoming and outgoing mail efficiently and on time. This includes stamping all mail and forms before they are distributed. Weighing mail to determine correct postage according to postal guidelines is another important task. For courier items, you will record them in a register and send them to reception for collection.
The role also requires administering outgoing files, registering them in a recording book, and ensuring clients sign for them. You will be involved in the disposal and transfer of files, receiving ephemeral documents from various branches. Additionally, you will compile lists of files that have archival value, preparing them for transfer to the National Archive.
Requirements for the Records Clerk Position
To be considered for this position, applicants must have successfully completed their Grade 12 or Matric Certificate. While not mandatory, a post-matric qualification and prior experience in a records clerk role would be considered advantageous. This suggests that candidates with additional education or relevant work history may have a stronger application.
Required Knowledge and Skills
Successful candidates will need a good understanding of document management principles, registry processes, and filing administration. Proficiency in basic computer packages is also essential for this role. The department values individuals who can work effectively both independently and as part of a team.
Strong interpersonal skills are important for interacting with colleagues and potentially external parties. The ability to work with individuals who may be difficult is also a necessary skill. Candidates should possess a strong sense of responsibility and loyalty to the department. Finally, the capacity to work effectively under pressure is a key requirement for this administrative position.
How to Apply
The Department of Forestry, Fisheries and the Environment invites applications for the Records Clerk positions. Interested candidates should apply before August 24, 2026. Specific reference numbers and locations are provided for the positions in Pretoria (Ref No: CMS22/2026), Nelspruit (Ref No: CMS23/2026), and Makhado (Ref No: CMS24/2026). The application process can be initiated by clicking the provided link to apply.
Conclusion
The Records Clerk position within the Department of Forestry, Fisheries and the Environment offers a valuable opportunity for young individuals to begin their careers in public administration. By managing essential documentation and mail services, the role plays a critical part in the department’s daily operations. Meeting the Grade 12 requirement and demonstrating strong organizational and interpersonal skills will be key for aspiring applicants.
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